Irvine, CA

November 3, 2020

Location: Irvine, CA

Department: HR

Reports To: HR Director

FLSA Status: Exempt

 

AIM OF THE POSITION

The Payroll Specialist will take primary responsibility for payroll, assist with benefits administration, worker’s comp and maintaining personnel files

POSITION WITHIN THE ORGANIZATION

  1. Reports to Director, HR
  2. Cooperates with all departments across the organization
  3. Participates in:–             Department meetings–             Project meetings

    –             Working groups

    –             Project groups

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Process multi-state, exempt and non-exempt payroll, including serving as primary contact for payroll-related inquiries, processing payroll bi-weekly for 180 employees, updating and ensuring accuracy of data within payroll system.
    • Manage and process new hires, promotions, terminations, transfers, garnishments, wage assignments, benefit deductions, LOAs, VOEs, etc
  • Ensure compliance with established payroll policies and procedures as well as federal and state regulations
  • Review and audit W2’s
  • Register and maintain taxes multistate
  • Assists in preparation and creation of standard and ad-hoc reports.
  • Assist with benefits administration, including processing enrollments and life events, managing billing and federal reporting, serving as a point of contact for employee inquiries, and assisting with renewals and Open Enrollment.
  • Assist with 401k administration and audit.
  • Organizes and maintains confidential Human Resources files, including individual employee files including personnel and benefit files.
  • Assists HR Generalist with hiring related paperwork processing (i.e. criminal checks, MVRs, certified transcripts, diplomas, orientation materials and related).
  • Train new employees in the use of the Paylocity Time & Attendance
  • Maintaining car allowance documentation logs

The above listing represents the general duties considered essential functions of the job and is not to be considered a detailed description of all the work requirements that may be inherent in the position.

KEY CONTACTS:

Internal

  • Works closely with: HR
  • Finance
  • All departments across organization

External:

  • Works closely with:

Vendors for payroll/benefits, 401k, etc.

EDUCATION & EXPERIENCE REQUIREMENTS:

EDUCATION

  • AA preferred of related experience

EXPERIENCE

  • 5+ years of experience working on multi-state payrolls
  • Experience with Paylocity desired
  • Experience in assisting with in benefits administration

KNOWLEDGE, SKILLS AND ABILITIES (KSA’S)

Knowledge: Comprehension of a body of information acquired by experience or study.

Skill: A present, observable competence to perform a learned activity.

Ability: Competence to perform an observable behavior.

  • Knowledge of Federal and California payroll policy, regulations and best practices
  • Experience with HR and payroll systems, Paylocity experience highly desired
  • Extremely organized and detail-oriented
  • Exceptional customer service skills
  • High integrity and ability to maintain confident and sensitive information
  • Enthusiastic team player
  • The ability to work with all professional levels across the organization

BEHAVIOURAL COMPETENCIES/DESIRED SKILLS

  • Judgment – Displays willingness to make decisions and participate in upper management decision-making; exhibits sound and accurate judgment.
  • Motivation – Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles.
  • Superior leadership skills that lead to the development of highly functioning marketing organization through motivation and development of personnel.
  • Creative Problem Solving – Applies creative, out-of-the box thinking to overcoming obstacles and taking advantage of opportunities in the marketplace.
  • Manage Priorities – Works well in a fast-paced environment filled with many priorities and time sensitive projects.

WORKING ENVIRONMENT

  • Established ADA (Americans with Disabilities Act) requirements

ENVIRONMENT/SAFETY/WORK CONDITIONS

  • Working conditions (outside the office).
    • General office environment.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • Ability to travel domestic and internationally for extended periods of time

TRAVEL

N/A

OTHER DUTIES

Other duties as required by management